Freelancer VAT Calculator
Quoting a EU/UK client? Add or strip VAT in one step. Enter an amount, pick the VAT rate, and see the net, VAT, and gross instantly.
VAT breakdown (20%)
Do freelancers need to charge VAT?
It depends on your country and revenue. In the UK, VAT registration becomes mandatory above £90,000 turnover (check current threshold). In the EU, thresholds and rules vary by member state. Below the threshold, registration is usually voluntary — but it lets you reclaim VAT on business expenses, which can be worth it if you buy a lot of equipment or software.
When invoicing internationally, the rules get nuanced: B2B sales to VAT-registered clients in another EU country are often reverse-charged (0% VAT, client accounts for it). Always state the VAT treatment on the invoice and keep proof of the client's VAT number.
Quote net or gross?
Quote net to business clients (they reclaim VAT, so they think net) and gross to consumers (they pay the final price). Stating "€1,000 + VAT" vs "€1,200 inc. VAT" avoids the most common invoicing dispute in freelance work.
Frequently asked questions
Do freelancers have to register for VAT?
Only above your country's threshold (e.g., £90,000 in the UK — verify current figures). Below it, registration is voluntary but lets you reclaim VAT on expenses. Rules differ by country.
What is reverse-charge VAT?
For B2B sales to VAT-registered clients in another EU country, you typically charge 0% VAT and the client accounts for it (reverse charge). You must verify and record their VAT number.
Should I quote prices with or without VAT?
Net to businesses (they reclaim it), gross to consumers (they pay it). Always label which one your quote shows — "ex-VAT" vs "inc-VAT."
Can I reclaim VAT on my laptop and software?
If you're VAT-registered, yes — reclaim VAT on business purchases including equipment, software, and home-office costs. This is the main benefit of voluntary registration.
Do US freelancers charge VAT?
No — the US has no VAT. US freelancers deal with sales tax (state-dependent, rarely applies to services) instead. VAT applies when you sell to UK/EU clients and are registered.
International freelancing
Estimate only — not tax advice. VAT rates and thresholds change; verify with your country's tax authority. Consult a professional for registration decisions.